Free quote generator
Send a clear price quote before the work starts. Set a validity date, add terms, and download a PDF the client can accept.
What a quote should include
- A quote number, the date and a valid-until date.
- Your details and the client's details.
- A precise description of the scope, so extra work is clearly outside it.
- Prices per item, tax, and the total.
- Payment terms, such as a deposit, and how to accept.
Quote or estimate: how firm is the price?
A quote is a fixed price for a defined job that the customer can accept. An estimate is your best guess when the scope is still open. If you are not ready to be held to the number, call it an estimate.
Mistakes in quotes
- No valid-until date, so the price never expires.
- A scope so vague that extras become arguments.
- Quoting before you know your own costs.
- No payment terms, so the first invoice is a surprise.
How it works
- Enter your details and the client's details.
- List the work or products with quantity and price.
- Set how long the quote is valid and add your terms.
- Click Download PDF.
Frequently asked questions
What is the difference between a quote and an estimate?
A quote is a fixed price you commit to for a defined scope. An estimate is your best guess and can change as the work becomes clearer.
How long should a quote be valid?
Commonly 14 to 30 days. Material prices, availability and your own schedule change, so a valid-until date protects you from being held to an old price.
Can I turn an accepted quote into an invoice?
Yes. Click "Convert to Invoice" and the generator automatically updates the document while keeping all items and client details intact.
Is a quote legally binding?
It depends on the country and on how it is worded and accepted. State the scope, the price and the validity period clearly, and get the client's written acceptance.
Quote templates to start from
Learn more: Invoice vs Receipt vs Quote vs Estimate: What Is the Difference?
Key terms: Credit note · Pro forma invoice · Purchase order